how to add signature to outgoing email in outlook

On the Rules page, click Add a rule, and then select Apply disclaimers. Or, to go directly to the Rules page, use. In the new EAC at, go to Mail flow > Rules. Use the new EAC to add a disclaimer or other email header or footer Visit the forums at Exchange Online or Exchange Online Protection. Having problems? Ask for help in the Exchange forums. To see what permissions you need, see the 'Mail flow' entry in the Feature permissions in Exchange Online article.įor information about keyboard shortcuts that may apply to the procedures in this article, see Keyboard shortcuts for the Exchange admin center. You need to be assigned permissions before you can perform these procedures. To connect to standalone EOP PowerShell, see Connect to standalone Exchange Online Protection PowerShell. To connect to Exchange Online PowerShell, see Connect to Exchange Online PowerShell. What do you need to know before you begin?Įstimated time to complete each procedure: 7 minutes.įor information about the Exchange admin center (EAC), see Exchange admin center in Exchange Online. We recommend testing all mail flow rules prior to setting them to Enforce.

When you create the mail flow rule, you have the option to start using it immediately ( Enforce), or to test it first and logging the results. This ensures that the disclaimer is only added to the original message. To avoid multiple disclaimers being added in an email conversation, add an exception that looks for unique text in your disclaimer. By default, mail flow rules are applied to incoming and outgoing messages.

If you want the information to be added only to outgoing messages, you need to add a corresponding condition (for example, recipients located outside the organization). For more information, see Create and add an email signature in Outlook on the web. Users can apply signatures to their own outgoing messages in Outlook or Outlook on the web (formerly known as Outlook Web App). To do this, you create a mail flow rule (also known as a transport rule) that adds the required information to messages. In Exchange Online organizations or standalone Exchange Online Protection (EOP) organizations without Exchange Online mailboxes, you can add an HTML or plain text legal disclaimer, disclosure statement, signature, or other information to the top or bottom of email messages that enter or leave your organization.

How to add signature to outgoing email in outlook